Assess facilities evidence before maintenance, space and vendor decisions
PugID analyses Facilities Management documents held in Google Drive or SharePoint. A staff member selects a facilities-specific question. PugID identifies the relevant files. It returns a structured result drawn from those documents. The facilities team then compares the result with approved maintenance, building, property, safety, security, vendor and finance records before using it in an action or decision.
Ask a facilities question while retaining source control
A facilities review may rely on preventive-maintenance plans, work-order exports, utility statements, space and occupancy records, lease calendars, vendor contracts, asset registers, inspection reports, cleaning schedules, project updates and budget packs. Before a figure or status is reused, the reviewer must determine the building, site, floor or zone, asset or service, reporting period, unit, source owner, version, status, due date, priority and approval.
PugID operates at that document layer. It uses a chosen facilities question to identify relevant content in connected Google Drive or SharePoint folders and produce a structured result. It is not a replacement for CMMS, CAFM or IWMS, building-management and automation systems, access control, security monitoring, fire and life-safety systems, emergency communications, finance, lease administration, energy monitoring or live business intelligence. Official work orders, alarms, permits, inspections, readings, access events, leases, spend and approvals stay in governed systems and with responsible professionals.
Select the facilities question you need to review
The provided catalogue contains focused questions for maintenance, work orders, utilities, space, leases, contracts, assets and safety inspections.
Preventive Maintenance
Summarize PM tasks due/overdue and completion rates.
Work Order Backlog
Summarize backlog, priority, and aging.
Utilities Consumption
Summarize electricity/water/gas usage and anomalies.
Space Utilization
Summarize occupancy and utilization by area.
Lease Calendar
List leases with key dates and options.
Vendor Contracts (Facilities)
Summarize vendor contracts and expirations.
Asset Lifecycle
Summarize critical assets and replacement plans.
Safety Inspections
Summarize inspection results and corrective actions.
Progress from approved folders to a reviewable result
Connect approved folders.
Link only the Google Drive or SharePoint locations that hold the Facilities documents relevant to the bounded review.
Choose one facilities question.
Pick the prompt that matches the site, asset, service, period and approved source set.
Review the structured result.
Compare it against authoritative maintenance, building, property, safety, security, vendor and finance records; resolve conflicts and secure accountable approval before use.
Keep live building control and emergency response outside PugID
PugID is a retrospective document-analysis tool. It is not a building-control system, alarm panel, access-control console, security-monitoring feed, sensor platform, dispatch queue or emergency channel. Do not employ it to start or stop equipment, dispatch a technician, grant access, declare an area safe, respond to a fire, security, utility or life-safety incident, or postpone established emergency procedures.
PugID does not verify maintenance completion, confirm an inspection, diagnose equipment, calculate authoritative occupancy or utility use, approve a work order, certify code or health compliance, interpret a lease, choose a vendor, authorise CAPEX or decide whether a building or asset is safe. A calm-looking status line can still sit on top of a missed alarm or outdated work order; follow the live system and responsible facilities, safety, security, legal or engineering owner.
Establish site, asset and source authority before a trial
Capture the site, building, floor or zone, asset or service, reporting period, unit, meter or source identifier, time zone, source owner, version, status, due date, priority, approval and acceptance criteria before the trial. Suggested measures cover retrieval effort, source coverage, conflicts surfaced, reviewer acceptance and actions assigned. These are not promises about uptime, energy, safety, compliance, space savings or return on investment.
Facilities records may hold floor plans, access details, security incidents, camera or alarm references, occupant information, disability or accommodation data, vendor pricing, lease terms and critical-infrastructure information. Confirm need-to-know access, classification, data minimisation, personal-data controls, security restrictions, contractual limits, retention and legal-hold requirements before connecting folders. Do not include passwords, access codes, API keys, tokens or other secrets.
Read PugID’s data-handling statements
PugID says that connections are encrypted, credentials are not stored, and documents and results are not kept permanently. It also says that temporary analysis data is deleted automatically after eight hours. Treat these as first-party statements and confirm current contractual, technical, privacy and security details during evaluation.
Run one bounded facilities review
Start with a contained task such as a preventive-maintenance due-date review, work-order backlog summary or vendor-contract expiry check. Connect approved folders, define the site and authoritative sources, compare the result against governed systems and log every exception before widening the evaluation.